Office Manager (Full-time)

Office Manager (Full-time)

HBR TRANSPORT PTY. LTD (Truck Transport Company)

CLYDE NORTH, VIC-3978.

75,000 - 85,000 (per annum) + Superannuation

HBR TRANSPORT PTY. LTD. is an expanding transport and logistics company based in Clyde North, Victoria, providing freight and transport services to customers across Victoria and interstate. We are currently seeking a highly organised and motivated Office Manager to oversee the day-to-day administrative operations of the business, coordinate office and personnel functions, and support management in ensuring the efficient and effective operation of the organisation.

Responsibilities

1.Maintain and oversee company records, including transport documentation, driver files, accounts, invoices and regulatory compliance records.

2.Coordinate communication between drivers, customers, suppliers and management to ensure the smooth operation of transport services.

3.Assist in the planning, review and improvement of office procedures, administrative systems and service standards.

4.Liaise with accountants, service providers, customers and relevant authorities to support business operations and resolve administrative matters.

5.Delegate tasks to administrative staff, monitor workflow and performance, and ensure work is completed efficiently and accurately.

6.Coordinate human resource functions, including recruitment, induction, payroll administration, staff training, performance reviews and supervision.

7.Manage the allocation of office resources, including personnel, workspace, equipment and administrative support services.

8.Oversee office accounts, invoicing processes, payments and other day-to-day financial administration activities.

9.Ensure office equipment, information systems and administrative supplies are properly maintained and readily available.

10.Monitor and implement workplace health and safety procedures to maintain a safe working environment.

11.Ensure office activities comply with relevant transport industry regulations, workplace legislation, company policies and government requirements.

12.Prepare reports, correspondence and administrative documentation to support management decision-making and business operations.

Position Requirements

·At least 1–3 years of relevant experience in an Office Manager, Administrative Coordinator, or similar office management role.

·A relevant qualification at Diploma level or higher in Business Administration, Management, or a related field.

·Demonstrated ability to effectively organise, prioritise, and manage multiple administrative functions in a fast-paced environment.

·Proven capability to independently oversee office operations, maintain records, and coordinate administrative systems and processes.

·Sound knowledge of workplace compliance requirements, occupational health and safety obligations, and office administration procedures.

·Well-developed verbal and written communication skills, with the ability to liaise effectively with staff, management, clients, and external stakeholders.

What We Offer

·A secure full-time position within a growing and reputable business.

·A competitive salary package reflective of experience, qualifications and industry standards.

·A supportive, collaborative and professional working environment.

·The opportunity to make a meaningful contribution to operational improvements and the ongoing success of the business.

If you are a motivated and organised professional with strong administrative and leadership skills and are looking to advance your career, we would love to hear from you. Apply now